When organizing the board meeting, it is recommended to use the experience and enthusiasm of employees who were eager to conduct a master class or seminar, as well as the board meeting agenda.
The Recommendation on Board Meeting Agenda
In the age of high technologies, it is already considered bad manners to fly to the other end of the country to discuss something with colleagues from another department – this is a huge expense of both money and time. Board meetings are an excellent alternative – you can create a meeting in two clicks and invite colleagues from different parts of the country or even the world to it.
For effective board meeting agenda, it is recommended to have:
- An additional check of equipment, connections, picture quality, sound, and broadcast (if necessary).
- Quality control of picture, sound, and broadcast during the event.
- Helping online speakers and online audiences with the connection.
- Ensuring communication between platforms.
- Monitoring the operation of online platforms during breaks of the fly platform and vice versa.
- Dismantling of equipment.
Before planning a board meeting, answer the question: why are you going to hold the conference? What do you want to get as a result? If you plan to increase sales, it is better not to waste time and invest in the development of the sales department. If the goal is to form an expert image and increase awareness among professionals, start organizing a conference.
The Best Guide on Board Meeting Agenda
Check our board meeting agenda guide for a well-structured board meeting:
- Decide who you are hosting the conference for. Describe and segment your target audience. For example, for a conference on digital marketing, we are interested in a business audience, namely: marketers, owners of small and medium-sized businesses, managers of federal companies in the field. It is to this audience that we will be addressing in communications.
- Decide on the date and time of the conference start. If you are hosting a conference for an audience limited to one city, select a date on a weekday afternoon, 10:00 am. If the participation of non-residents is planned, appoint everything for the day off, and not earlier than 11:00. People need to get to you in time
- Choose a venue for the event. Criteria for choosing a site: must be spacious for the planned number of guests, have the necessary technical equipment, ample parking, and a convenient location in the city.
- Make a plan of the board meeting and reflect in it everything that needs to be considered for the event to take place. When making a plan, group the blocks of tasks. Something like this: “Speakers”, “Platform”, “Technical equipment” and so on.
- Form a cost estimate and plan a budget based on it. The estimate should reflect and detail the entire action plan for organizing the event in monetary terms. List all the points that need to be considered, literally every little thing. The estimate is the event roadmap.
- For all points of the plan and estimate of the board meeting, write down the tasks, assign those responsible for each block of tasks, set the deadlines for summing up intermediate results and final deadlines.
- After assessing the costs, think over how much of this you are willing to pay on your own, and what part can and should be closed at the expense of partners and sponsors.